Print Submissions


Print Submission Guidelines


If you do submit, here are the guidelines for submission:

1.  Prints should be sized a minimum  of 8 x 10” (or 80 square inches equivalent ) preferably matted within a white 16 x 20" mat.  Larger mats for big print, sand  coloured mats are acceptable for club evaluation but note that these will not be suitable for CAPA competition submissions (see below).  If you want your prints to be considered CAPA competition, please follow the competitions guidelines below. In any case, there must be no writing, signatures or marks on the front of the mat.  No Frames or glass over prints.

2.  To secure your image to its mat, use special archival matting tape (art stores, such as Opus, sell large rolls that are not too expensive).  Put one piece of tape in the middle at the top of your image and tape to the back of the mat; secure the top corners with  smaller pieces of tape and then put a small piece of tape approximately ½ way down the print attaching the photograph to the sides of the mat.  Leave the bottom free.  This will keep your image secure and allow for some movement without the print distorting.

3.  The print must be securely protected on the back by taping a special back board or cardboard panel over the actual print.  You can use removable tape and reuse both mats and backing in other months. Do not use foam core if you want your print to be considered for competitions.

4.  A label must be placed on the back of the mat in the lower, left-hand side indicating name of print, name of photographer, level of photographer, and if colour or monochrome print.  Also, there must be an arrow indicating the top of the photograph to avoid any confusion when displaying the image, as follows:



Beautiful Sunset

Joe Photographer

Star Level: 2


>↑ Top of Image


5.  No later than Friday, midnight, prior to the Print Night, submit your information only (no image):

- Name
- Title
- Category (colour or monochrome)
- Star Level

Please submit the info using the Print Information Submission Form on the

- Click on the Uploads tab – then click on Print Submission Information Form.

You will get an acknowledgement that your submission has been received.

6.  On print night, the matted, labeled photographs are dropped off at the registration table, located inside the inner door to the meeting, where they are checked against our lists and prepared for presentation.

7.  Prints are put on display after judging and at the end of the evening, photographs judged silver or bronze can be taken home.  Also, take home images that are not matted the required size, or do not have the required backing material (see below).

8.  Images that are sized and matted and backed as indicated below, will be considered for entry into competitions.  If the print committee selects a print, the photographer will be contacted for approval.  After we have results, the club’s placement (first, second, third or Honorable Mention) will be announced to the members as soon as received after any competition.  Images will be returned to the club on the print night after the committee meets or after the entry has been judged.

Images to be Considered for Competition

1.  All Images to be considered for CAPA sponsored competitions must be a minimum of 80 sq. inches (8 x 10” or any equivalent size) and the optimum size is 11 x 14”.  Images larger than these sizes cannot be submitted to competitions.

2.  They must all have white mats to a 16 x 20” outer dimension.  Some competitions will allow black mats, some do not, so it is best to always use white.

3.  Backing for competition must be a stiff white card the same size as the mat (16 x 20”).  Do not use foam core backing as this is not allowed in some competitions.  Art supply stores, such as Opus, sell 4 ply white backs for approx. $4. each, or you can purchase Bristol board or other heavy card stock and cut to size, but it must be the same size as the mat (16 x 20”).  Make certain to use double sided tape or glue to hold the back firmly in place.

4.  All golds and CM's are considered for competitions if they conform to the requirements, above.  We do not have time to ask members to reprint and remat images prior to submission, so if you want your images to be considered, please size and mat accordingly.

5.  Again, there should be no writing on the front of the mat or on the image itself, and your label should be placed on the back, lower left hand side.

6.  Images not selected for competition will be returned to the club on print night after the committee meets to pick the club entry.  Images sent to competition will be returned as soon as the club receives them after judging.

7.  CAPA has a “Print – Open” competition for clubs in October and March, and there is a Pacific Zone Print Competition, also in March or April that is held in Richmond.  Any other competitions are by invitation and may come to our attention during the year.

If you have any questions or concerns, please do not hesitate to contact Carol Coleman, Print Co-ordinator at 604-988-4332, email:, or talk to any member of the Executive Committee.